Medical Program Software

Medicine

Map and track curriculum, monitor student performance on assessments and evaluations, and manage every aspect of scheduling, documentation, the MSPE, and clinical experience tracking.

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Education?

Medical schools have rapidly changing information tracking requirements. The move towards competency-based education (CBE) and the need for more assessment of entrustable professional activities (EPA’s) requires an extremely scalable solution.

Meet Technology.

eMedley is the most comprehensive system for Medical Schools and covers all key areas including Curriculum Mapping, Learning Management, Student Documentation, Scheduling, Testing and Assessment, Evaluations, and Experience Tracking.

Features

Pre-Clinical

Clinical

Learning Management

Incorporate all aspects of course management into one easy to use LMS system. Manage communication with students, assignments, gradebooks, attendance, discussions, and assessments.

Affiliation Management

Centralize all documentation and information related to clinical sites, logistics, credentialing, affiliation agreements, and contract expiration. Receive automatic reminders as agreements and credentials expire.

Curriculum Mapping

Map curriculum to pre-loaded PCRS, USMLE Step 1 Content Outline, accreditation standards, and outcomes to identify gaps and overlaps in course instruction. Identify which courses cover specific content, when it is covered, and how much is covered.

Compliance and Documentation

There is a tremendous amount of documentation required for Year 3 and Year 4 Clerkships. Allow students to take control over the collection of their documents. Track documentation related to regulatory requirements, certifications, and immunizations.

Curriculum Inventory

As an AAMC Curriculum Inventory Participating Vendor, eMedley supports annual upload of curriculum content from eCurriculum to AAMC.

Compliance and Documentation

eMedley ensures compliance with contract requirements, institutional requirements and site location requirements. All in one place and all easily accessible by students, sites and administrators.

Secure Student Testing and Assessment

ExamN provides a secure and easy to use environment for creating, scheduling, administering and grading exams. It includes a secure lockdown browser, both online and off-line testing, data dashboard, and item bank management and mapping.

Flexible and Efficient Scheduling

eduSched is designed to work with many types of clinical scheduling. Plan schedules with preference-based planning, lottery-based scheduling, optimization scheduling, track and path scheduling, internal and external rotation scheduling, capacity management and tracking with the Schedule Planner.

Evaluate Program Effectiveness

Administer course, faculty, and session evaluations based on student and course schedules to evaluate program effectiveness and facilitate ongoing programmatic improvement.

Clinical Evaluations

Administer formative and summative evaluations, competency based evaluations, OSCE’s, clinical site and preceptor evaluations, student clinical performance evaluations, and self-assessments with automated reminders.

Preloaded Standards and Codes

Let us know what you are tracking (PCRS, AACOM, MeSH, USMLE, EPAs) and we’ll preload them in for mapping to curriculum, assessments, and evaluations.

Communication Management

The robust Mail Merge module makes it easy to send emails to students, faculty, preceptors, and site contacts. Email lists can be generated based on the clerkship schedule data and can automatically pull in the schedule details on a per contact basis.

Course Syllabus Generation

Generate course syllabi with sections that are specific to your program’s requirements and dynamically load content based on the course’s alignments, objectives, and sessions. Export the generated syllabi to Word.

Patient Encounter Tracking

eCLAS’s Case Log interface allows for comprehensive logging of patient cases including patient demographics, clinical information, ICD-10 diagnoses, CPT procedures, and program-specific competencies.

Process

Pre-Clinical

Clinical

Didactic

Step 1

Curriculum Mapping: Map where, when and how students are learning Physician Competencies, Disciplines, and EPA Competencies, USMLE Step 1 Content Outline, Course and Session Objectives, and Program Objectives.

Step 2

Schedule Course Events: Schedule academic sessions in the course calendar to track hours allocated to specific topics and types of instruction.

Step 3

Manage Course Instruction: Manage classroom instruction by posting announcements, assignments, tests, and grades for students to see in eduCATE.

Step 4

Assess and Evaluate Progress: Students complete tests, performance based assessments, and evaluations.

Step 5

Analyze Performance Data: Review results from assessments and evaluations to find learning gaps and enhance curricula and instruction.

Clinical

Step 1

Scheduling: Set rules, requirements, and capacity for Year 3 and Year 4 clinical scheduling.

Step 2

Run Automated Scheduler: Schedule students into clinical rotations based on rules and requirements using an optimized automated scheduler.

Step 3

Track Regulatory Requirements: Ensure that students, sites, and preceptors have all required affiliation agreements, certifications, and other documentation in place.

Step 4

Track Student Experience: Track the amount and quality of student experience through case logging, skill tracking, and time logging.

Step 5

Assessment and Eval: Administer schedule and competency based clinical evaluations for students, preceptors, and sites.

Step 1

Curriculum Mapping: Map where, when and how students are learning Physician Competencies, Topics, and EPA Competencies Course and Session Objectives, and Program Objectives.

Step 1

Scheduling: Set rules, requirements, and capacity for Year 3 and Year 4 clinical scheduling.

Step 2

Student Scheduling: Visualize, track and publish student schedules in a snap

Step 2

Sites and Preceptors: Manage clinical site information, preceptor information, affiliation agreements, and capacities.

Step 3

Learning Management: Utilize a comprehensive and intuitive learning management system to track attendance, manage classroom assignments and send announcements.

Step 3

Student Documentation: Centralize and track documentation and requirements for clinical rotations.

Step 4

Assessment & Eval: Assess in as much detail as needed, what students are learning in classroom

Step 4

Experience Tracking: Track the amount and quality of student experience through case logging and time logging.

Step 5

Analysis & Feedback: Review results from assessments and evaluations to find learning gaps and enhance curricula for the next cohort.

Step 5

Assessment and Eval: Administer schedule and competency based clinical evaluations for students, preceptors, and sites.

MSPE

Generate MSPE letters and automatically pull in data elements from eMedley.

Create each MSPE letter by pulling in data from eMedley applications or external sources and automatically generating graphs from clerkship performance data.

Allow students to enter their own Noteworthy Characteristics, then review and approve content to be included in the MSPE.

Customize a common template for the MSPE letters with custom fields, default text, pre-populated placeholders, clerkship schedules, grades, custom CV headers and more.

Pull in preceptor comments from eValuate, clinical schedules from eduSched, and grades from eduCATE with the ability to make modifications as needed.

EPAs

Ensure that students are ready for residency with eMedley’s EPA module. Quick and easy mobile evaluations with powerful reporting.

Students get evaluated on the activities right after they perform them using the mobile application without the need for the preceptor to login, making it easier on the student, preceptor, and you.

Evaluations are filled out using a customized list of entrustable professional activities and competencies that you define and manage. Preceptors are also asked to rate the student’s ability to perform the activity and their trustworthiness.

Use the robust reporting to view how a student is performing for each entrustable professional activity with generated graphs based on the latest data and filters for activity, rotation, site, and dates. Analyze overall program performance using growth curves.

Curriculum Inventory

eMedley supports the AAMC Curriculum Inventory and other custom data exports to meet the specific needs and requirements of accrediting bodies and other organizations.

Custom Curriculum Structure

Supports customized curriculum format to meet university specific needs.

Data Conversion

Converts curriculum data from customized format to AAMC Curriculum Inventory format.

Data Export

Generates the curriculum inventory file and exports for direct upload to the AAMC CI portal.

Education?

Meet Technology.

Features

Pre-Clinical

Clinical

Learning Management

Affiliation Management

Curriculum Mapping

Compliance and Documentation

Curriculum Inventory

Compliance and Documentation

Secure Student Testing and Assessment

Flexible and Efficient Scheduling

Evaluate Program Effectiveness

Clinical Evaluations

Preloaded Standards and Codes

Communication Management

Course Syllabus Generation

Patient Encounter Tracking

Process

Pre-Clinical

Clinical

Didactic

Step 1

Step 2

Step 3

Step 4

Step 5

Clinical

Step 1

Step 2

Step 3

Step 4

Step 5

Step 1

Step 1

Step 2

Step 2

Step 3

Step 3

Step 4

Step 4

Step 5

Step 5

MSPE

Generate MSPE letters and automatically pull in data elements from eMedley.

EPAs

Ensure that students are ready for residency with eMedley’s EPA module. Quick and easy mobile evaluations with powerful reporting.

Curriculum Inventory

eMedley supports the AAMC Curriculum Inventory and other custom data exports to meet the specific needs and requirements of accrediting bodies and other organizations.

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