Baylor University Medical Center

Aggregating Manual Processes

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Case Studies

About

For five years straight, Baylor’s Dietetic Internship Program achieved an 89% pass rate on the registration examination, due to the fact that each intern received individual training. Because preceptors played a key role in this individualized training, it was important to implement a system that not only allowed preceptors to review student submissions but also uploaded preceptor documents for students to review.

The Challenge

Before eMedley, the program was collecting assignment submissions and scheduling student internships while tracking capacities, spots filled, and spots available completely manually, with no easy way to collect all the information in one place.

Baylor was having difficulty scheduling students in rotations, tracking preceptor capacity, receiving and tracking homework submissions and keeping all the paperwork organized.

The Solution

Giving students feedback was a key piece for the program so their paper forms were transformed into web forms in eValuate. These forms were then connected directly to the schedule to automate the evaluation and assessment process.

eKeeper collects Student, Site, and Preceptor information and documentation, eduSched tracks and manages preceptor capacity and schedules internships and eCLAS allows students to submit weekly summaries and assignments for approval by  preceptors.

The Effect

With all their forms, paperwork and schedules online for easy access, Baylor was able to easily centralize and manage all the data they received from clinical rotations and assessments.

Moving Forward

Gone are the days of rifling through file cabinets for elusive forms, schedules or evaluations; with eKeeper, eduSched, eCLAS, and eValuate, preceptors, administrators, faculty, and students in the program can now submit and review evaluations, schedule clinical rotations and view schedules all from one convenient hub of information. 

See How We Can Do This For You.