Baylor University Medical Center

Aggregating Manual Processes

The Challenge

Baylor was having difficulty scheduling students in rotations, tracking preceptor capacity, receiving and tracking homework submissions and keeping all the paperwork organized.

The Solution

By using the eKeeper, eduSched, eCLAS, and eValuate applications from the eMedley suite, Baylor was able to easily centralize and manage all the data they received from clinical rotations and assessments.

The Story

For five years straight, Baylor’s Dietetic Internship Program achieved an 89% pass rate on the registration examination, due to the fact each intern received individual training. Because preceptors played a key role in this individualized training, it was important to set up a system that not only allowed preceptors to review student submissions but also uploaded preceptor documents for students to review.

Before eMedley, the program was collecting homework submissions and scheduling student internships while tracking capacities, spots filled, and spots available completely manually, with no easy way to collect all the information in one place.

Applications Used:

Project Highlights

evaluation types

Paper to Web Evaluations

Giving students feedback was a key piece for the program so their paper forms were transformed into web forms in eValuate. These forms were then connected directly to the schedule to automate the evaluation and assessment process.

curriculum map example

One Centralized Solution

eKeeper collects Student, Site, and Preceptor information and documentation, eduSched tracks and manages preceptor capacity and schedules internships and eCLAS allows students to submit weekly summaries and assignments for approval by  preceptors.

Moving Forward

Gone are the days of rifling through file cabinets for elusive forms, schedules or evaluations; with all their forms, paperwork and schedules online for easy access, preceptors, administrators, faculty, and students in the program can now submit and review evaluations, schedule clinical rotations and view schedules all from one convenient hub of information. 

See How We Can Do This For You.

In The Last 90 Days…


Case Logs Filed


Tests Taken


Evaluations Submitted


Rotations Scheduled

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